First, prepare a waitlist of your patients that await transplantation for each organ you are authorized to transplant. Upload details of the Kidney waitlist through an online form on the website www.tnos.org. One of the essential information to be provided in that form is the date on which dialysis was started. Please ensure that there is solid authentication that is verifiable for this. Make sure that additions, deletions and modifications are made promptly and see that the list is kept up to date all the time.
For Liver, Heart and Lung, please prepare your waitlist of patients, establish your own criteria based on which you wish to prioritise allocation of each organ available to you, arrange the waitlist in that order of prioritization, preferably in a spreadsheet format and send to the Convenor the criteria as well as the prioritized list for each organ. Whenever any change is effected to that list, please communicate the new list to him promptly.
For Kidney too, while the Convenor maintains your hospital waitlist as well as combined lists of hospitals, you too need to maintain your hospital waitlist. You are free to evolve your own criteria for recipient prioritization on your hospital list whenever there is an in-house donor and you get automatic allocation of one Kidney, as explained later, but you should keep the Convenor posted of your criteria and the updated prioritized hospital list in the same manner as for the organs explained above. It would be advisable for you to alert and maintain communication with top three on your waitlist to be available for surgery when an organ becomes suddenly available.
Ensure that the recipient is registered with only one transplant hospital at a time. The recipient registered through one transplant hospital is free to shift to another transplant hospital; when this happens, inform the Convenor and ensure that her original date of registration is maintained in the registry.
When a brain death occurs at your hospital, ensure that the family is counseled for organ donation and the brain death gets certified following the procedure described above.